Productivity Cheat Sheet 8: Word - 1

Some wise old owl has opined that a picture is worth a thousand words. But that was eons before word processors were invented. In this day and age it’s Microsoft Word that helps most of us paint thousands of wordy pictures! So it’s high time we took the tedium of long tailed-mousy commands out of our Microsoft Word processing by adopting these succinct keyboard shorties.

FUNCTION KEYS
F1: Gets Help or visit Microsoft Office Online
F2: Moves text or graphics
F3: Inserts an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry (after Word displays the entry)
F4: Repeats the last action
F5: Chooses the Go To command (Edit menu)
F6: Goes to the next pane or frame
F7: Chooses the Spelling command (Tools menu)
F8: Extends a selection
F9: Updates selected fields
F10: Activates the menu bar
F11: Goes to the next field
F12: Save As command (File menu)

SHIFT + FUNCTION KEYS
Shift + F1: Starts context-sensitive Help or reveals formatting
Shift + F2: Copies text
Shift + F3: Changes case of letters
Shift + F4: Repeats a Find or Go To action
Shift + F5: Moves to the last change
Shift + F6: Goes to the previous pane or frame
Shift + F7: Launches Thesaurus (Tools menu, Language submenu)
Shift + F8: Shrinks a selection
Shift + F9: Switches between a field code and its result
Shift + F10: Displays a shortcut menu
Shift + F11: Goes to the previous field
Shift + F12: Save command (File menu)

CONTROL + FUNCTION KEYS
Ctrl + F2: Print Preview command (File menu)
Ctrl + F3: Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.).
Ctrl + F4: Closes the window
Ctrl + F5: Restores the document window size (for example, after maximising it)
Ctrl + F6: Goes to the next window
Ctrl + F7: Move command (title bar shortcut menu)
Ctrl + F8: Size command (title bar shortcut menu)
Ctrl + F9: Inserts an empty field
Ctrl + F10: Maximises document window
Ctrl + F11: Locks a field
Ctrl + F12: Open command (File menu)

CONTROL + SHIFT + FUNCTION KEY
Ctrl + Shift + F3: Inserts contents of Spike (Spike: A special AutoText entry that stores multiple deletions. Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.
Ctrl + Shift + F5: Edit a bookmark
Ctrl + Shift + F6: Goes to the previous window
Ctrl + Shift + F7: Updates linked information in a Word source document
Ctrl + Shift + F8: Makes vertical text block
Ctrl + Shift + F9: Unlinks a field
Ctrl + Shift + F11: Unlocks a field
Ctrl + Shift + F12: Print command (File menu)

ALT + FUNCTION KEY
Alt + F1: Goes to next field
Alt + F3: Creates an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry.
Alt + F4: Quits Word
Alt + F5: Restores program window size
Alt + F6: Moves from an open dialog box back to the document for some dialog boxes like Find and Replace
Alt + F7: Finds the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab).
Alt + F8: Runs a macro
Alt + F9: Switches between all field codes and their results
Alt + F10: Maximises the program window
Alt + F11: Displays Visual Basic code

ALT + SHIFT + FUNCTION KEY
Alt + Shift + F1: Goes to the previous field
Alt + Shift + F2: Save command (File menu)
Alt + Shift + F9: Runs GOTOBUTTON or MACROBUTTON from the field that displays the field results
Alt + Shift + F10: Displays the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message
Alt + Shift + F11: Starts Microsoft Script Editor

CONTROL + ALT + FUNCTION KEY
Ctrl + Alt + F1: Displays Microsoft System Information
Ctrl + Alt + F2: Open command (File menu)