Productivity Cheat Sheet 10: Word - 3

The first so called computer word processors the world ever knew were actually editing aids for writing software. They helped programmers edit lines of program code. In 1976 came Electric Pencil, the first real word processing program. But the first commercially successful word processing software program for microcomputers, WordStar was born three years later in 1979. WordStar taught the world that computers could be used by mere non-tech mortals like us too for creating, editing, storing, retrieving and printing documents. And the changed life on the Blue Planet forever.

In this episode we look at keyboard quickies that can help us edit and move text and graphics faster in Microsoft World.

DELETING TEXT AND GRAPHICS
Backspace: Deletes one character to the left
Ctrl + Backspace: Deletes one word to the left
Delete: Deletes one character to the right
Ctrl + Delete: Delete one word to the right
Ctrl + X: Cut selected text to the Office clipboard
Ctrl + Z: Undo the last action

COPYING AND MOVING TEXT AND GRAPHICS
Ctrl + C: Copy text or graphics
Ctrl + C, Ctrl + C: Displays the Office clipboard
F2 (then move the insertion point and press ENTER): Moves text or graphics
Alt + F3: Creates AutoText
Ctrl + V: Pastes Office clipboard contents
Alt + Shift + R: Copies the header or footer used in the previous section of the document.

SPECIAL CHARACTERS
Ctrl + F9: A field
Enter (after typing the first few characters of the AutoText entry name and when the ScreenTip appears): Creates an AutoText entry
Shift + Enter: Creates a line break
Ctrl + Enter: Creates a page break
Ctrl + Shift + Enter: Creates a section break
Alt + Ctrl + -: An em dash
Ctrl + -: An en dash
Ctrl + Hyphen: An optional hyphen
Ctrl + Shift + Hyphen: A nonbreaking hyphen
Ctrl + Shift + Spacebar: A nonbreaking space
Alt + Ctrl + C: The copyright symbol
Alt + Ctrl + R: The registered trademark symbol
Alt + Ctrl + T: The trademark symbol
Alt + Ctrl + . (period): An ellipsis
Ctrl +`, `: A single opening quotation mark
Ctrl +', ': A single closing quotation mark
Ctrl +`, Shift + ': Double opening quotation marks
Ctrl + ', Shift + ': Double closing quotation marks

EXTENDING A SELECTION
F8: Turns extend mode on
F8, and then pressing Left Arrow or Right Arrow: Selects the nearest character
F8 (pressing once to selects a word, twice selects a sentence, and so on): Increases the size of a selection
Shift + F8: Reduces the size of a selection
Esc: Turns extend mode off
Shift + Right Arrow: One character to the right
Shift + Left Arrow: One character to the left
Ctrl + Shift + Right Arrow: To the end of a word
Ctrl + Shift + Left Arrow: To the beginning of a word
Shift + Home: To the beginning of a line
Shift + End: To the end of a line
Shift + Up Arrow: One line up
Shift + Down Arrow: One line down
Ctrl+ Shift + Up Arrow: To the beginning of a paragraph
Ctrl+ Shift + Down Arrow: To the end of a paragraph
Shift + Pg Up: One screen up
Shift + Pg Dn: One screen down
Ctrl + Shift + Home: To the beginning of a document
Ctrl + Shift + End: To the end of a document
Alt + Ctrl + Shift + Pg Dn: To the end of a window
Ctrl + A: To include the entire document
Ctrl + Shift + F8, and then arrow keys; press Esc to cancel selection mode: A vertical block of text
F8 + Arrow keys; press Esc to cancel selection mode: To a specific location in a document

SELECTING TEXT AND GRAPHICS IN A TABLE
Tab: Selects the next cell's contents
Shift + Tab: Selects the preceding cell's contents
Hold down Shift and press an Arrow Key repeatedly: Extends a selection to adjacent cells
Click in the column's top or bottom cell. Hold Shift down and press Up Arrow or Down Arrow key repeatedly: Selects a column
Ctrl + Shift + F8, and then use the arrow keys; press Esc to cancel selection mode: Extends a selection (or block)
Shift + F8: Removes the selection
Alt + 5 on the numeric keypad (with Num Lock off): Selects an entire table

MOVING AN INSERTION POINT
Ctrl + Left Arrow: One word to the left
Ctrl + Right Arrow: One word to the right
Ctrl + Up Arrow: One paragraph up
Ctrl + Down Arrow: One paragraph down
Tab: One cell to the right (in a table)
Shift + Tab: One cell to the left (in a table)
Home: To the beginning of a line
End: To the end of a line
Alt + Ctrl + Pg Up: To the top of the window
Alt + Ctrl + Pg Dn: To the end of the window
Ctrl + Pg Dn: To the top of the next page
Ctrl + Pg Up: To the top of the previous page
Ctrl + End: To the end of a document
Ctrl + Home: To the beginning of a document
Shift + F5: To a previous revision
Shift + F5: After opening a document, to the location it was in when the document was last closed

MOVING AROUND IN A TABLE
Tab: Next cell in a row
Shift+Tab: Previous cell in a row
Alt+Home: First cell in a row
Alt+End: Last cell in a row
Alt+Page Up: First cell in a column
Alt+Page Down: Last cell in a column
Up Arrow: Previous row
Down Arrow: Next row

INSERTING PARAS/TAB CHARACTERS IN A TABLE
Enter: New paragraphs in a cell
Ctrl + Tab: Tab characters in a cell