Productivity Cheat Sheet 11: Word - 4

Urban legend has it that J. K. Rowling, the creator of Harry Potter was severely economically challenged while she was writing Harry Potter and the Sorcerer's Stone. In fact, she was so badly off that she didn’t have money to have the book’s manuscript book photocopied. So to make another copy of it, she sat down with her typewriter and typed out the whole darn thing once again. Sigh… Now if only she’d used a PC and a word processor first time round… And used our productivity cheat sheets…

CREATING, VIEWING, AND SAVING DOCUMENTS
Ctrl + N: Creates new document of current or most recent type
Ctrl + O: Opens document
Ctrl + W: Closes document
Alt + Ctrl + S: Splits the document window
Alt + Shift + C: Removes the document window split
Ctrl + S: Saves document

FINDING, REPLACING, AND BROWSING TEXT
Ctrl + F: Finds text, formatting, and special items
Alt + Ctrl + Y: Repeats find (after closing Find and Replace window).
Ctrl + H: Replaces text, specific formatting, and special items
Ctrl + G: Goes to a page, bookmark, footnote, table, comment, graphic, or other location
Alt + Ctrl + Z: Switches between documents or sections of a document, and between a document and an open e-mail message if Word is your e-mail editor
Alt + Ctrl + Home: Opens a list of browse options (use arrow keys to select an option and then press Enter to browse through a document by using the selected option)

UNDOING AND REDOING
Esc: Cancels an action
Ctrl+Z: Undoes an action
Ctrl + Y: Redoes or repeat an action

SWITCHING VIEWS
Alt + Ctrl + P: Switches to Print Layout View
Alt + Ctrl + O: Switches to Outline View
Alt + Ctrl + N: Switches to Normal View
Alt + R: Switches to Reading View
Ctrl + \: Expands or collapses subdocuments in master document

OUTLINE VIEWSAlt + Shift + Left Arrow: Promotes a paragraph
Alt + Shift + Right Arrow: Demotes a paragraph
Ctrl + Shift + N: Demotes to body text style
Alt + Shift + Up Arrow: Moves selected paragraphs up
Alt + Shift + Down Arrow: Moves selected paragraphs down
Alt + Shift + Plus Sign: Expands text under a heading
Alt + Shift + Minus Sign: Collapses text under a heading
Alt + Shift + A: Expands or collapses all text or headings
/ (slash key on numeric keypad): Hides or displays character formatting
Alt + Shift + L: Shows first line of body text or all body text
Alt + Shift + 1: Shows all headings with the Heading 1 style
Alt + Shift + n: Shows all headings up to Heading n
Ctrl + Tab: Inserts a tab character

PRINTING AND PREVIEWING DOCUMENTS
Ctrl + P: Prints document
Alt + Ctrl + I: Switches in or out of Print Preview
Arrow keys: For moving around preview page when zoomed in
PgUp or PgDn: Moves by one preview page when zoomed out
Ctrl + Home: Moves to first preview page when zoomed out
Ctrl + End: Moves to last preview page when zoomed out

REVIEWING DOCUMENTS
Alt + Ctrl + M: Inserts comment
Ctrl + Shift + E: Turns Track Changes on or off
Alt + Shift + C: Closes Reviewing Pane if it is open

READING LAYOUT VIEW
Home: Goes to beginning of document
End: Goes to end of document
Number, then Enter: Goes to page number
Ctrl + ]: Increases size of selected text by one point
Ctrl + [: Decreases size of selected text by one point
Esc: Exits reading Layout View

REFERENCES, FOOTNOTES, AND ENDNOTES
Alt + Shift + O: Marks a table of contents entry
Alt + Shift + I: Marks a table of authorities entry (citation)
Alt + Shift + X: Marks an index entry
Alt + Ctrl + F: Inserts a footnote
Alt + Ctrl + D: Inserts an endnote

WORKING WITH PAGES FOR THE WEB
To use these commands, the Web toolbar should be on. If the Web toolbar is not on, press Alt + V + T, select Web, and press Enter.
Ctrl + K: Inserts a hyperlink
Alt + Right Arrow: Goes forward one page
Alt + Left Arrow: Goes back one page
F9: Refreshes