Productivity Cheat Sheet 14 - Outlook 2

It is said about those who have seen the Earth from space--and for perhaps thousands more who will do so in the years to come--the experience changes your perspective and outlook for ever. The things that we share in our world are far more valuable than those which divide us. Even if it’s something incredibly small.

So along with an episode of keyboard shorties for Views, let me share this quirky little Outlook easter egg with you. Create a new sticky note via File > New > Note, or Ctrl+Shift+N. Type in a couple of words. Grab the note by its title bar and drag it around—zigzagging, looping, whatever. Now press Ctrl+Z see what happens. You can keep pressing Ctrl+Z repeatedly to reverse the process. Apart from moving the note around, you can resize it and change its color (via the icon in the upper-left hand corner). Once you got the hang of it, try writing your name on the screen with the sticky (dragging it over the Outlook window too)!

Fun done. Time for elbow grease…

TABLE VIEWS

GENERAL

Enter: Opens an item
Ctrl + A: Selects all items
Pg Dn: Goes to item at bottom of screen
Pg Up: Goes to item at top of screen
Shift + Up Arrow or Shift + Down Arrow: Extends or reduces selected items by one item
Ctrl + Up Arrow or Ctrl + Down Arrow: Goes to next or previous item without extending selection
Ctrl + Spacebar: Selects or unselects active item
Ctrl + Home or Ctrl + End (with in-cell editing disabled): Moves every item in selection to top or bottom in list order

WITH A GROUP SELECTED
Enter or Right Arrow: Expands group
Enter or Left Arrow: Collapses group
Up Arrow: Selects previous group
Down Arrow: Selects next group
Home: Selects first group
End: Selects last group
- (numeric pad): Collapses group
+ (numeric pad): Expands group
Right Arrow: Selects first item on screen in expanded group or first item off screen on right

IN ALL GROUPS
Ctrl + - (numeric pad): Collapses all groups
Ctrl + + (numeric pad): Expands all groups

IN DAY/WEEK/MONTH VIEW
Alt + key for number of days: Views from Day 1 through Day 9
Alt+ 0 (zero): Views 10 days
Alt + - (hyphen sign): Switches to weeks
Alt + = (equal sign): Switches to months
Ctrl + Tab or F6: Moves between Calendar, TaskPad, and Folder List
Shift + Tab: Selects previous appointment
Left Arrow: Goes to previous day
Right Arrow: Goes to next day
Alt + Left Arrow: Moves selected item to previous day when multiple days appear
Alt + Right Arrow: Moves selected item to next day when multiple days appear
Alt + Down Arrow: Goes to same day in next week
Alt + Up Arrow: Goes to same day in previous week

IN DAY VIEW
Home: Selects time that begins work day
End: Selects time that ends work day
Up Arrow: Selects previous block of time
Down Arrow: Selects next block of time
Pg Up: Selects block of time at top of screen
Pg Dn: Select block of time at bottom of screen
Shift + Up Arrow or Down Arrow: Extends or reduces selected time
With cursor on appointment, Alt + Up Arrow or Down Arrow: Moves appointment
With cursor on appointment, Alt + Shift + Up Arrow or Down Arrow: Changes appointment start or end time
Alt + Down Arrow: Moves selected item to same day in next week
Alt + Up Arrow: Moves selected item to same day in previous week

IN WEEK OR MONTH VIEW
Home: Goes to first day of week
End: Goes to last day of week
Pg Up: Goes to same day of week in previous week (5 weeks back in month view)
Pg Dn: Goes to same day of week in next week (5 weeks ahead in month view)
Alt + Up, Down, Left, or Right Arrow: Moves appointment up, down, left, or right
Shift + Left, Right, Up, or Down Arrow; or Shift + Home or End: Changes duration of selected block of time