Productivity Cheat Sheet 15 - Outlook 3

The shortest distance between hearts may be love. And the shortest distance between friends may be a smile. But the shortest distance between your productivity and an application programme is often the keyboard. Continuing our sanguine saga of clickety-clack quickies, here is the concluding episode for Microsoft's ubiquitous personal information manager, Outlook.


DATE NAVIGATOR
Alt + Home: Goes to first day of current week
Alt + End: Goes to last day of current week
Alt + Up Arrow: Goes to same day in previous week
Alt + Down Arrow: Goes to same day in next week
Alt + Pg Up: Goes to first day of month
Alt + Pg Dn: Goes to last day of month

ADDRESS CARD VIEWS
Select a card in the list. Type one or more letters of the name the card is filed under or of the field you are sorting by.
Up Arrow: Selects previous card
Down Arrow: Selects next card
Home: Selects first card in list
End: Selects last card in list
Pg Up: Selects first card on current page
Pg Dn: Selects first card on next page
Right Arrow: Selects closest card in next column
Left Arrow: Selects closest card in previous column
Ctrl + Spacebar: Selects or unselects active card
Shift + Up Arrow: Extends selection to previous card and unselect cards after starting point
Shift + Down Arrow: Extends selection to next card and unselect cards before starting point
Ctrl + Shift + Up Arrow: Extends selection to previous card regardless of starting point
Ctrl + Shift + Down Arrow: Extends selection to next card regardless of starting point
Shift + Home: Extends selection to first card in list
Shift + End: Extends selection to last card in list
Shift + Pg Up: Extends selection to first card on previous page
Shift + Pg Dn: Extends selection to last card on last page

TIMELINE VIEW (TASKS OR JOURNAL)

When an item is selected
Left Arrow: Selects previous item
Right Arrow: Selects next item
Shift + Left Arrow or Shift + Right Arrow: Selects several adjacent items
Ctrl + Left Arrow + Spacebar or Ctrl + Right Arrow + Spacebar: Selects several nonadjacent items
Enter: Opens selected items
Pg Up: Displays items one screen above items on screen
Pg Dn: Displays items one screen below items on screen
Home: Selects first item on timeline (if items are not grouped) or first item in group
End: Selects last item on timeline (if items are not grouped) or last item in group
Ctrl + Home: Displays (without selecting) first item on timeline (if items are not grouped) or first item in group
Ctrl + End: Displays (without selecting) last item on timeline (if items are not grouped) or last item in group

When a group is selected
Enter or Right Arrow: Expands group
Enter or Left Arrow: Collapse group
Up Arrow: Selects previous group
Down Arrow: Selects next group
Home: Selects first group on timeline
End: Selects last group on timeline

When a unit of time on the time scale for days is selected
Right Arrow: Moves forward in increments of time that are same as those shown on time scale
Left Arrow: Moves back in increments of time that are same as those shown on time scale
Shift + Tab: When lower time scale is selected, selects upper time scale
Tab: When upper time scale is selected, selects lower time scale

MOVING BETWEEN FIELDS IN A CARD
Ensure a field in a card is selected. To select a field when a card is selected, click the field or press F2.
Tab: Moves to next field and, from last field of card, moves to first field in next card
Shift + Tab: Moves to previous field and, from first field of card, moves to last field in previous card
Enter: Moves to next field, or adds line to multi-line field
Shift + Enter: Moves to previous field without leaving active card
F2: Displays insertion point in active field to edit text

MOVING BETWEEN CHARACTERS IN A FIELD
Ensure a field in a card is selected. To select a field when a card is selected, click the field or press F2.
Enter: Adds line in multi-line field
Home: Moves to beginning of line
End: Moves to end of line
Pg Up: Moves to beginning of multi-line field
Pg Dn: Moves to end of multi-line field
Up Arrow: Moves to previous line in multi-line field
Down Arrow: Moves to next line in multi-line field
Left Arrow: Moves to previous character in field
Right Arrow: Moves to next character in field